Consequences of Electronic Filing

 

 

III.CONSEQUENCES OF ELECTRONIC FILING

 

A.Privacy 

1.To address the privacy concerns created by internet access to Court documents,litigants should modify or partially redact certain personal data identifiers appearing in pleadings or other papers. Pursuant to FRBP 9037, the following data may be abbreviated as follows:

a.Name of minors: Use minor’s initials
*b.Financial account numbers: Use only the last four digits.
*c.Social-security numbers: Use only the last four digits on all required documents except for the Statement of Social Security Number required by Bankruptcy Rule 1007(f).
d.Dates of birth: Use only the birth year

2.If a document is filed that contains privacy information that should have been redacted, please contact the Clerk’s Office for directions on how to proceed to have access to the document restricted.
3.Rule 1007 requires the debtor(s) to “submit” a verified statement that sets out the debtor(s)’ social security number or state that the debtor(s) does not have a social security number. Local Rule 1002-1 requires the debtor(s) to submit a copy of (a)picture identification card and (b) the debtor’s social security card. The submission of this information in the Electronic Case Filing System neither constitutes a“filing” with the court nor is this information part of the official court record. The access to this information is restricted and is not available for public viewing.

B. Filing

Effecting an electronic filing, via the Internet, in accordance with these Administrative Procedures shall constitute entry of that filing on the docket kept by the Clerk of the Court under FRBP 5003. All orders, decrees, judgments, and proceedings of the Court will be entered in accordance with the Administrative Procedures, which shall constitute entry on the docket record kept by the Clerk of Court under FRBP 5003 and for purposes of FRBP9021.

WHEN A DOCUMENT IS FILED ELECTRONICALLY, THE OFFICIAL RECORD IS THE ELECTRONIC RECORDING OF THE DOCUMENT AS STORED BY THE COURT, AND THE FILING PARTY IS BOUND BY THE DOCUMENT AS FILED.

1.This court is a mandatory electronic filing court.
2.Registered participants shall file electronically all petitions, motions, pleadings,briefs, memorandums of law, or other documents required to be filed with the Court in connection with a case.
3.An attorney who electronically files a pleading or other documents shall be responsible for designating a docket entry title for the document by using one of the docket event categories prescribed by the Court.
4.The Office of the Clerk shall not maintain a paper Court file in any case filed after October 15, 2002 except as otherwise directed by the Court.

C. Pro Se Filers

Pro se filers shall file fully signed paper originals of all petitions, lists, schedules,statements, amendments, pleadings, affidavits, and other documents which must contain either original signatures or verification by unsworn declaration under any applicable rule or statute. These documents will be scanned by the Office of the Clerk and the original documents will be retained by the Clerk of Court for at least five (5) years after the case is closed.

D. Signatures and Service

The use of the participant’s login/password shall constitute the signature of the participant as set forth in Section VIII. Each registered participant shall effect service as set forth in Section IX(B).

E. Correcting Documents Filed in Error

1. Once a document is submitted, and it becomes part of the case docket, corrections to the docket or the Electronic Filing System are made only by the Office of the Clerk or as the Court may direct.
2. A document incorrectly filed in a case may be the result of posting the wrong Portable Document Format (“PDF”) file to a docket entry, or selecting the wrong document type from the menu, or entering the wrong case number. DO NOTATTEMPT TO REFILE THE DOCUMENT!
3.As soon as an error is discovered, please contact the Clerk’s Office at one of the following numbers: Alexandria Office, (318)445-1890 or (866)356-5221 (toll free); Lafayette Office, (337)262-6800 or (866)789-6015 (toll free); or Shreveport Office, (318)676-4267 or (866)721-2105 (toll free). Be sure to have the case number and document number for which the correction is being requested. If it is appropriate, the Clerk’s Office will make an entry indicating that the document was filed in error. You will be advised if you need to refile the document. The System will not permit you to make changes to the document(s) or docket entry filed in error once the transmission has been accepted.